2024 Council Election Guidelines
Dear UPAAT Members:
The UPAAT Council in its Resolution #2 series of 2024 is calling for an in-person Annual General Meeting to be held on Saturday, May 25, 2024 from 11:00 am to 3:00 pm at Patricia Kemp Community Centre located at 7894 Dufferin St, Concord, ON L4K 1R6. Light lunch will be served.
The Election of Council Members will be conducted on that day. The COMELEC composed of Leslie Bernal, Diana Gamboa and Albert Villaluna in consultation with UPAAT President Agnes Manasan, decided to adopt the same voting process which enables all eligible members to vote for five (5) Council members (see attached 2024 Online Election Guidelines). Here are some highlights:
· All eligible members will be able to participate in the election process
· Nomination and acceptance by the nominator and nominee can be sent via email to upaaexec@gmail.com. See attached nomination form
· Proxy voting is allowed. See attached Proxy Form.
· Election results will be announced during the Annual General Meeting on Saturday, May 25, 2024 from 11:00 am to 3:00 pm. PLEASE START NOMINATING NOW! If you have any questions, please REPLY (NOT Reply ALL) to this email.
Council Members Term:
As per our Constitution Article IV 1.c, "Council members shall be elected annually on a staggered basis and hold office for a term of three years or until their successors have been duly elected and qualified, or unless disqualified from further Council membership due to other provisions of this Constitution"
The Council is composed of fifteen (15) members and have different tenure of offices and every year we elect five (5) Council Members. The current Council members and their terms of office are as follows:
Nominating Council Members:
The guidelines and process for nominating Council members are described in the attached 2024 Online Election Guidelines. When nominating, it is best practice to first speak with your nominee if he or she is willing to be nominated.
Voting for your Council Members:
The guidelines and process for voting are also in the attached 2024 Online Election Guidelines. All UPAAT members will be informed of your membership status (e.g. lifetime, current, expired). However, only eligible members can vote. An eligible member, who can participate in the online election process—i.e., to nominate, be nominated, to vote, and be elected—is a regular member in good standing based on the official records of the Membership Committee. There is still time to renew your membership.
Dates to Remember:
May 19 : Deadline for nominating Council members
May 25 : Deadline for paying membership dues to be eligible to vote
May 25 : In-person election
May 25 : AGM and announcement of new Council members
We are always ready to answer whatever questions you have. Please send them to upaaexec@gmail.com. For membership inquiries, please send to Alex Pascua, Membership Committee Chair at upaat.membership@gmail.com.
Please see the Election Guidelines below.
Click these links to access forms:
